February 7

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Update Your Document Management and Improve Your Projects

By Robert Salavdor

February 7, 2020


There are hundreds of thousands of documents created, reviewed, and managed on a construction project.  This includes a myriad of things such as:

  • Payment applications,
  • lien waivers,
  • shop drawings,
  • daily reports,
  • site plans,
  • and many more.

Most companies don’t realize exactly how much time project teams spend trying to locate, manage, and review documents throughout the course of a project. 

In fact, 35% of construction professionals time is spent (over 14 hours per week) on non-productive activities including looking for project information like paperwork; in all, non-optimal activities cost the U.S. construction industry over $177 billion in labor costs in 2018 alone. 

The current software systems on the market are not designed “ByBuildersForBuilders” which makes locating thousands of documents spread throughout those programs very confusing and difficult.

DigiBuild manages many of these documents for the contractor, architect, subcontractors, etc.. through the program and uses blockchain to guarantee your team is always using the correct version of a document and can always quickly locate the documents they need.

There are many benefits to using DigiBuild to manage these documents including having everything in one place and searchable by several parameters.  

The software can also make collaboration easier and ensure rework in the field doesn’t happen.  

For example, a duct installer who wants to know the dimensions of a lighting fixture for clearances:

  • They can just look up the shop drawings on DigiBuild from within that folder or by easily searching for the document name,
  • they are guaranteed to get the latest version,
  • summaries of any changes made by other parties,
  • and any associated files that belongs with this item.

Thereby:

  • Removing labor costs (in finding the document),
  • improving collaboration (collaborating on the document),
  • and lowering risk (by preventing rework and installation issues).

DigiBuild virtually eliminates the possibility for administrative mistakes.

For example, a party not getting or claiming it did not get a plan, or a contractor keeping its own compliance documents and not being able to find one in its own files. 

One of the major advantages DigiBuild and the blockchain create is an immutable record of all project transactions.  When a document is changed, that action is recorded and all the appropriate parties are notified.  

Hoes this save money?  

There are many ways: one main focus here is eliminating disputes.  

Simply put, DigiBuild eliminates the possibility of disputes over documents.  It guarantees that documents are available the moment they are uploaded.  Parties can be notified of the new document. There is no possibility for “I didn’t know” or having someone working off the wrong revision.  

The simplicity of storing and finding documents also saves a project team’s time and efforts along with improving collaboration in the field which makes for less rework and projects more likely to be on time and budget.

In an industry where only 11% of project teams consider jobsites “efficient” DigiBuild is simplifying and improving construction management and data insights for your projects and the companies that build them.

Robert Salavdor

About the author

Founder and CEO of DigiBuild Construction Software. Owner of two commercial construction companies with 20 years in construction. Managed over $500MM in construction projects. Blockchain educator and consultant.

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